The challenge
The client wanted partners among local organisations in four states, but its source list held phone numbers only. Researching, writing to and following up each one by hand would have taken one person about five full weeks.
The solution
We built a pipeline that finds each organisation's address on its own website, checks it, and removes duplicates and dead mailboxes before anything is sent. Emails go from a staff mailbox on a slow ramp, with up to three follow-ups that stop the moment someone replies.
The impact
In five weeks the team sent 1,197 emails to 347 organisations. Of those, 25 replied: 13 positively, and 10 asked for a call or a meeting.
How we counted
Counts come from the outreach tracker on 19 August 2026. Hours use 8 minutes to find and check each address, 1.5 for each first email, 4 for each follow-up, 5 for each reply and 2 for each bounce.